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FAQ
Frequently Asked Questions (FAQ)
 
  • I cannot log in to my Texas Registered account or renew my account?

  • If you are having difficulties logging in to your account please send an email to tecpds@uth.tmc.edu the program coordinator will need to assist you.  Do NOT sign up or pay for another account.
  • Do I have to become listed on the Texas Trainer Registry to provide training in Texas?
  • No. The TECPDS is a voluntary system and in order to provide training one does not have to be listed on the Texas Trainer Registry. However, according to the Texas Department of Family and Protective Services (DFPS) – Child Care Licensing Division, in order to provide training to a person who works in the child care industry, they must meet one of 7 qualifications. In order to provide training to public school teachers, trainers must become approved by the State Board of Educator Certification (SBEC) and the Texas Education Agency (TEA). To find out how to become a CPE provider, visit the TEA website.

  • Who qualifies to be listed on the Texas Trainer Registry??

  • The educational qualifications vary depending on the Core Competency Area in which the trainer wishes to become approved, however all trainers must possess at least 3 years of experience working with young children or in their area of training and must have completed a course or 15 hours of training in the core competency areas for trainers. To find out more about the qualifications, watch the Orientation Presentation available on the Texas Trainer Registry page.

  • How do I apply to become listed on the Texas Trainer Registry?

  • The first step in the application process is to watch our Orientation Presentation which details the qualifications and application steps. Once you’ve watched the orientation, you can continue to the online application form. The presentation and application form can be accessed by visiting the Texas Trainer Registry page.

  • How long does it take for my application packet to be reviewed?

  • Applications are reviewed in the order in which they are received. Depending on the influx of applications, the processing time can take approximately 2-3 weeks.

  • If approved, how long do I remain active on the Texas Trainer Registry?

  • Once placed on the Texas Trainer Registry, approved trainers will be active for three years, at which point they will need to renew in order remain active for another three years. o   Every 3 years Trainers need to renew their TECPDS account in order to remain active on the Texas Trainer Registry. The renewal process consists of completing the Texas Trainer Registry Renewal Form, signing a Trainer Agreement, and submitting a $45.00 processing fee. You will be able to access the Texas Trainer Registry Renewal Form by clicking on the button below. This button will become active 3 months before your renewal deadline, and will remain active up to 3 months after the deadline. Failure to complete the renewal process within this timeframe will result in the deactivation of your account. Should your account be deactivated, you will no longer be able to log in to the system, and your name, contact information and training proposals will no longer be visible through the Trainer/Training Search tool. To check if your renewal deadline is approaching, please review the summary box on your Dashboard page.
     
    In order to complete the Renewal process, you must have access to the following:
     
    Information about the trainings that you have conducted in the last 3 years (please note that for the renewal to be approved, all trainers must present at least 36 hours of training in the 3-year period)
     
    Information & documentation about the trainings that you have attended in the last 3 years (please note that for the renewal to be approved, all trainers must have attended at least 20 hours of training – 12 in the Core Competency Areas for Practitioner  ? or Administrators  ? and 8 in the Core Competency Areas for Trainers)
     
    Information & documentation about any educational achievements completed in the last 3 years
     
    Debit or Credit Card with which to pay the $45.00 Processing Fee

  • If approved, in which Core Competency Areas can I provide training?

  • Trainers become approved in the Core Competency Area in which they have submitted a training proposal. If a trainer would like to become approved in multiple Core Competency Areas, they would need to submit a training proposal for each area. However, all proposals are subject to approval based on the trainer’s qualifications.

  • If not approved, what are my next steps?

  • Our office keeps pending files for one year. If an application is deferred due to not meeting the qualifications or not being complete, the applicant has one year to provide us with the information or documentation needed in order to approve their application. Once the year is up, their information is securely discarded and the applicant would have to reapply if still interested.

  • What are the benefits to being listed on the Texas Trainer Registry?

  • Trainers listed on the Texas Trainer Registry have been labeled “quality trainers” due to the qualifications they must possess in order to be placed on this list. In addition to this label, they become part of a network of trainers and receive from our office, ongoing resources and tools about presenter opportunities, training tools, and other resources that are relevant to trainers. Trainers are invited to participate in a yearly Trainer Reception, which provides a wonderful opportunity to meet and greet other trainers around the state; and are provided with opportunities to partner with community stakeholders in order to provide quality training. Lastly, trainers view the Texas Trainer Registry as a way to validate their hard work and qualifications and also as a marketing tool where potential clients can find them.

  • How do I contact a trainer listed on the Texas Trainer Registry?

  • Trainers and their trainings can be sought using the Trainer/Training Search Tool. Once search criteria are selected, the trainer’s contact information will be visible on the table and the display page.

  • What does the Trainer Level mean?

  • Each trainer is assigned a level based on their education and experience providing training. Trainers who are assigned the Professional levels (Provisional Professional, Professional, and Master Professional) do not possess Early Childhood or Child Development educational qualifications, but rather qualifications specific to the area they are approved to provide training in. Trainers that are assigned Registered levels (Provisional, Registered, and Master Registered), all have Early Childhood or Child Development educational qualifications. To find out more about these levels, download the Texas Trainer Registry Educational Qualifications.

  • How much do trainers charge for their training services?

  • The TECPDS does not regulate trainer fees and fees can vary from trainer to trainer. Some factors which can affect this are the trainers experience level, the size of the training audience, and the delivery method of the training (online vs. classroom). Before contracting with a trainer make sure that fees have been discussed and agreed upon. Written communication or signed agreements are encouraged.

  • What is the process for letting the TECPDS staff know if I have had a positive or negative experience with a trainer listed on the Texas Trainer Registry?

  • We greatly appreciate any feedback about the trainers listed on the Texas Trainer Registry and you are encouraged to contact us with any comment or concern at any of the contact methods listed on the Contact Us page.

  • How do I know if a trainer is approved to provide training in the Core Competency Area that I am interested in?

  • Trainers become approved in the Core Competency Area in which they have submitted a training proposal. If a trainer is not listed as having a training proposal in the Core Competency Area that you are interested in, then they are not approved in that area. However, this does not necessarily mean that they are not qualified to train in this area, just that they have not submitted a proposal in a topic that falls under that area. If you are interested in a Registered Trainer who is not approved in the Core Competency Area in which you are interested, encourage them to submit a new training proposal. All training proposals, however, are subject to review prior to approval and trainers must have demonstrated knowledge and skills in the area they wish to train.

  • TECPDS is currently piloting a new process that will allow training organizations to enter into a formal agreement providing that all trainings conducted by approved trainers will be accepted and validated. Once an agreement is in place, TECPDS will automatically accept and validate records for any professionals who attend trainings by these organizations. Training organizations will be required to sign a formal memorandum of agreement with TECPDS, as well as provide a completed and signed trainer attestation for each trainer at the organization. We will provide additional information about this opportunity soon.

  • How do I register for a Texas Workforce Registry account?

  • The first step in the registration process is to watch our Orientation Presentation which details the process and benefits to obtaining a Texas Workforce Registry account. Once you’ve watched the orientation, you can continue to the registration form. The presentation and registration form can be accessed by visiting the Texas Workforce Registry page.

  • How much does it cost to set-up an account in the Texas Workforce Registry?

  • Accounts in the Texas Workforce Registry are available at no cost! Create your free Practitioner or Center Director account today. Start by visiting the Texas Workforce Registry page.

  • Who can have a Texas Workforce Registry account?

  • Anyone who works with children birth to age 8 can register for an account with the Texas Workforce Registry, regardless of their role or the sector in which they work. If you work with young children and would like an account where you can keep track of your professional development, then the Texas Workforce Registry is for you!

  • What are the benefits of having a Texas Workforce Registry account?

  • The Texas Workforce Registry will provide users with a centralized, confidential, electronic storage system for professional development and employment records. Based on the information added to the Texas Workforce Registry, practitioners can easily assess their professional development needs and create a plan for meeting these needs. Administrators can also use Texas Workforce Registry for running reports on the professional development being obtain by their staff and can submit job openings to be posted on the website’s Job Board. Lastly, information added to the Texas Trainer Registry will be used to generate statewide reports on the employment, education and training of those working with young children, which will benefit policymakers and researchers wanting to better understand the early childhood workforce.

  • Who can view my Professional Development Profile?

  • Practitioners with Texas Workforce Registry accounts will have the option of sharing their education, employment and training information with the administrator of the center or facility they work for, if said administrator also has an account with the Texas Workforce Registry.

    Professional development, education, and work experience entered into TECPDS may be viewed by TECPDS staff and external users employed by the 28 Texas local workforce development boards (LWBD) for the purposes of record validation. All information entered through the tool is stored securely in our database, and may only be viewed by approved individuals at TECPDS and your regional LWDB.

  • Does information saved in my Workforce Registry account also save in the “Find My Career Lattice” tool?

  • Yes, all information saved in your personal Texas Workforce Registry account is also saved in the Find My Career Lattice tool. Similarly, any information saved or updated in the career lattice tool will also save in your TWR account.

  • How often should I update my profile?

  • We recommend that users update their professional development, education, and work experience on a regular basis. You can re-run your career lattice report at any time in the “Find My Career Lattice” tool.

  • What is record validation?

  • TECPDS is currently being updated to include a new record validation process for early childhood professionals. Texas early childhood professionals can enter their education, professional development, and work experience into their personal account on TECPDS and upload documents (records) that can be used to verify this information. Through record validation, users’ records will be reviewed for accuracy and then confirmed, if applicable, through the TECPDS website.

  • What kind of records can be reviewed and validated?

  • Types of records that may be reviewed and validated by TECPDS and LWDB staff: • Education records, including transcripts • Education certificates/diplomas • Professional development/training certificates

  • Who has access to view and validate my records?

  • Only TECPDS Staff and and external users employed by the 28 Texas local workforce development boards (LWDB) to login to TECPDS and view uploaded records. LWDB Staff will only have access to the records of TECPDS users employed or living in the geographic regions served by each LWDB. All records will be stored in the TECPDS website database, secured behind the UTHealth firewall. Records will only be viewed through the TECPDS website for the purposes of validation, and not downloaded.

  • How can I use the core competencies?

  • The Core Competencies help professionals know what knowledge and skills they should possess to be successful in their careers. These documents can be used as tools for self-assessment and as a way to guide the selection of professional development. Core Competencies can be found for Practitioners ? , Administrators ? , Trainers and Coaches/Mentors.

  • Where can I find training on the Core Competencies?

  • Visit CLI Engage to find free online training on the Core Competencies for Practitioners and Administrators, up to 15 clock hours or CPEs. To access the training, complete a short sign-up form to set-up a free account on CLI Engage. This training is located in the “Online Learning” section of the website.

  • What is the “Find My Career Lattice Tool”?

  • Through this tool, early childhood professionals can enter information about their education, training, and work experience to learn their career lattice level. After entering information, professionals will be able to print out a custom report that shows their self-reported career lattice level and offers resources to support continued advancement in the early childhood profession. The tool is available for free to ALL Texas Workforce Registry account holders.

  • How can I use the “Find My Career Lattice” tool to support my career development?

  • Also known as a career ladder or career pathway, the career lattice relates a professional's training hours, education, work experience, and other factors to a position on the career lattice, from entry-level to expertise in the early childhood field. Professionals can advance levels on the career lattice by gaining more professional experience, or obtaining additional education credentials, such as a child development associate (CDA) degree, bachelor's degree, or beyond. Use the “Find My Career Lattice Tool” to find your current level and start planning how to advance your career through education, professional development, and work experience opportunities. Your personal report includes opportunities for you to consider as you plan your career pathway, and you can always find additional resources on TECPDS.

  • Who can access the tool?

  • All users with a Texas Workforce Registry account (Practitioners and Center Directors) can access the “Find My Career Lattice” tool after logging into TECPDS. Texas Workforce Registry accounts are FREE for all users.

  • Why does my report show my career lattice level as “Self-Reported”?

  • After completing the Find my Career Lattice tool, professionals will receive a self-reported career lattice level. This level is based on information that you have self-reported by uploading documents and information into TECPDS. If you have your records validated by TECPDS or your local workforce development board, your lattice level will change to “validated.”

  • What is a “validated” career lattice level?

  • A “validated” career lattice level is based on uploaded documents and information that has been reviewed and validated by TECPDS administrators or local workforce development board staff.

  • Does information saved in the “Find My Career Lattice” tool also save in my Texas Workforce Registry account?

  • Yes, all information saved in the Find My Career Lattice tool is also saved in your personal Texas Workforce Registry account. Similarly, any information saved or updated in your TWR account will also appear in this tool.

  • How often can I update my career lattice level?

  • We recommend that users update their professional development, education, and work experience on a regular basis. You can re-run your career lattice report at any time.

  • What kind of information will I find on the News & Announcements page?

  • The News and Announcements page will include information on upcoming events, resources or opportunities relevant to those working with young children.

  • Who can post information on the News & Announcements page?

  • Information on this page is populated by announcements submitted by trainers listed on the Texas Trainer Registry and news items submitted by TECPDS staff. If you have an important announcement or news item that you would like to see listed on this page, feel free to email us.

  • What types of events are posted on the Calendar of Events?

  • The Calendar of Events page will include a list of upcoming conferences, workshops, webinars or meetings that are open to the public and relevant to those working with young children.

  • Who can post events on the Calendar of Events page?

  • Events visible on this page are added by TECPDS staff. If you are hosting a public event and would like to see it listed on this page, feel free to email us.

  • What types of jobs are posted on the Job Board?

  • The Job Board consists of job openings in the early childhood field anywhere in Texas.

  • Who can post job openings on the Job Board?

  • The Job Board is populated by job postings submitted by Center Directors (or Early Childhood Administrators) that have accounts with the Texas Workforce Registry.

  • What information is included in the public reports?

  • Public reports include aggregate level data on the employment, education and training information included in the Texas Trainer Registry and Texas Workforce Registry.

  • Will any personal data be included in the public reports?

  • No personal data will be included in the public reports.

  • What are the benefits of having public reports available?

  • The information captured in the public reports will help policymakers and researchers better understand the early childhood workforce in order to support projects and initiatives that enhance professional development statewide.

  • Click here for a walkthrough on how to obtain a free Google ID.

  • If you are having difficulties uploading documents to your Workforce or Trainer account please try the following solutions:

    Make sure your document is not too big.  The maximum size you can upload for one document is 1.5mb (megabyte). Save regularly.  Please do not spend too much time typing and uploading without saving.  You may time out and lose everything you worked on; not fun we know!

    • When saving the document, only use letters and numbers.
    • Only certain types of documents can be uploaded. The following are the only types of documents that you can upload:
      • Images files with jpeg, jpg, or png.  extensions
      • Word documents with doc or docx. extensions
      • PDF documents
      • Excel files with xls or xlsx. extensions
 
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